How not to go Broke!

Recently, I've had several conversations with clients and friends over Cash Flow...or more to the point the lack of Cash Flow.   The cash register is ringing, the credit card machine is getting a workout, but there's not much moohla in your bank account.  What's up with that?

Here's the real skinny on business, money, and you.

You make a few big sales; there's more money in your bank account than normal and suddenly your brain says "I work hard and I deserve to spend some of this money on ME."  But let's look at the facts.

On your desk, filing cabinet, or in those unopened envelopes are the bills for your inventory.  Oh yeah, you forgot you haven't paid for the merchandise you sold, your cell phone bill, and the car insurance.    Don't forget you hired an assistant to help organize the office who still hasn't been paid, you signed up for a workshop and you need to pay the printer for your marketing materials. 

It's true you work hard, and it's true you deserve many wonderful things but it's also true you have bills to pay.  When you're a business owner you mostly come last....certainly behind your vendors, customers, and bank. 

I get that it sounds boring to "manage" your cash but it's your job...you signed up for it when you opened your doors.  And yes, whether you're a brick and mortar business or if your office is in your spare bedroom YOU are the CEO and the CFO. 

How do you feel after your big splurge on Happy Hour with the girls, that trendy new winter coat, and oh, the boots too?  When you look at your bank balance do you want to slam your head on the screen?   Are you frustrated and want to throw the towel in? 

Slow down...go on a low budget diet for a month.  Building up a cushion of cash is essential to your success....too many businesses crash and burn because they simply ran out of cash and couldn't cover their bills.  Don't let this happen to you.

PS: You owe sales tax for last month.

Rock your Intuition

We all have intuition whether we recognize it or not. It's that feeling in our gut, it's the anxiety we feel when we're  unsure, it's when we feel a little lost and alone.

Have you ever had well meaning friends and family advise you not to listen to your intuition; perhaps because it went against what they wanted for you, what they thought was best for you, or not the right path for you?  

Although they're well meaning we have to listen that gut feeling, that inner sense, that flash of insight that guides us.  When we  can't explain how we "know" what we know it feels a little creepy, a little manipulative, or even a little out of our own comfort zone....a little woo woo. People might push back with a "Who do you think you are?" because you're pushing them out of their comfort zone.

I say rock your intuition.... we have just as much success with that as we do any of the decisions so go with your intuition.   It's more than okay to just "know" it's tapping into your power. 

I have to laugh too at the irony, because the other side of me,  tells business owners to trust but verify so in reality,  find a balance somewhere in there.  

As Nancy Rosanoff, a nationally recognized author and trainer in Intuition says, "Through your intuition, you can discover inner wisdom you never knew you had. You can discover the course of action that's uniquely right for you. Successful entrepreneurs, scientists, executives, artists and lovers all have the ability to tap into intuition -- and far from being a mysterious, lucky, unpredictable force, intuition is simply a skill that can be learned."

Ducks or Heron - What's your business type?

 As I was walking the beach in Edmonds on Sunday I saw a flock of ducks paddling together.  Wherever the lead duck went the rest of them followed.  First this way, then that way, and now this way again...they dutifully followed the leader. 

Just down the beach I spied a beautiful heron.  The heron was mostly still - just occasionally moving her head from side to side and still always aware of what's going on around her.   

I stood and watched both the ducks and the heron for a few minutes pondering how natural they are in their environment next to each other in Puget Sound and yet worlds apart.  A duck can never be a large, majestic heron and a heron isn't a follow along type of bird. 

As business owners we need to be more like the heron standing alone flaunting ourselves.  We all have our unique specialness to offer clients and customers so let's make it easy for them to find us.  When we're bunched in a group or flock we all look the same and nothing about us stands out in the crowd. 

So take a deep breath and be the heron in your business...show off a bit...you deserve it.

Do you have what it takes to be an Entrepreneur?

Recently I met two women frustrated with their very new businesses and yet both had very sizeable "know it all" attitudes.  You know the type "My business is different and that advice may work for others but it won't work for me." 

This really got me thinking about what traits and attitudes fit well into the entrepreneurial lifestyle.  And you bet, it's a lifestyle, far different from having a       J-O-B and working in the corporate world.


So I asked other entrepreneurs what traits they thought were important I'm sharing the top favorites.
Top Entrepreneurial  Attributes:

Curious:  You want to know more, find real solutions, develop business skills, keep up to date on new technology.

Innovative: Always looking for ways to do more, create more, and dream more.

Motivated: Keep your eye on the prize...good days and bad.

Collaborative: Use brainstorming  and mastermind groups to boost your creativity and skills.    Competition is so last century.

Intuitive: Listen to your gut, verify, and then go for it.

An attitude of YES: An open mind to possibilities beyond what you envision, grab opportunities as they come, and say Yes more often than no.

What are your top traits for growing and  managing your business?

Awareness. It all begins with YOU!

Awareness.  This word has been on my mind for some time now. As I go through my day I see runners sprinting across the street without a glance, business owners obliviously spending their profit each month, wanna be entrepreneurs launching with no plan in sight.

Where’s the awareness of their world? Hit by a car, missed opportunities, and money down the drain all could be avoided with a sliver of attention.

And what is awareness really? Here’s some of what I found.

Self Awareness: an awareness of one's OWN personality or individuality. The first known use of this term was in 1880. Surprising, isn’t it?

But awareness goes back further to Aware: having or showing realization, perception, or knowledge.

Hmmm, aware of what….my surroundings, my place in business and in my business,  with my family and friends?  Doesn’t it go deeper than that?  What about  Awareness of how my actions and  the affect they have on  my family, my friends and colleagues, and most especially my clients.

So I was researching again…how does being aware show up in life. EMPATHY! Awareness and empathy go hand in hand…kind of like, well, like a margarita and salt.

During one of my sessions with Treysii Zamorano she mentioned we only bring ALL of ourselves with us into business....doubts, low confidence, and our inner struggles.   Now that’s a juicy bit that I can use to help my clients. Where there’s awareness and empathy there can be growth.

For me,  clients now learn No Fear Business and Bookkeeping.  This translates into confidently calculating their sales every day, knowing their bank balance before paying bills, looking for ways to increase their bottom line.  And no more sleepless nights!

How does this translate with your and your business?

Are you Sexy or Smart?

Ok Ladies, let’s get real about your money, your business, and your frustration.  I’m hearing from far too many of you that when you’re feeling miserable about your business, you go SHOPPING. Now, I have nothing against a girl spending her hard earned cash on a sexy pair of shoes, that is if you can afford them.


Just because you have some money in your bank account doesn’t mean it’s time for a spending spree…in fact it means just the opposite.  Before you spend a dime take a look at what you need to boost your business. Do you have a short and sassy business plan, a killer website that’s getting you sales, or even a hint of a marketing budget?  Well, do you?  If you do, congratulations and have fun at the mall. If you don't, whoa, Nellie. 

I get it…shopping can give you that emotional high when you’re outlook is gloomy but it only adds to your problems.  How is your business ever going to be the success you dream about if regularly blow your cash?   Smart entrepreneurs know that gratification isn’t instant… it’s built piece by piece over time.  Keep your eye on the prize and shop for a web designer, marketing expert, an assistant, or business strategist that’ll ramp up your business along with your self-esteem.


So the next time you find yourself at the mall just say “No, No, No.” and put that hot dress and those sexy shoes back on the rack.

5 Bold Tax Tips

No one wants to pay more than their fair share of taxes while staying on the right side of an audit.  Yes, it's always best to stay under the radar of the IRS so I say take advantage of the allowable deductions but don't go too crazy.

Here's my BOLD Tax Tips:

1. No need to keep all of those pesky paper receipts anymore.  There are several portable scanners like Neat Receipts or VuPoint and the IRS accepts scanned copies of receipts. Create folders for Gas, Auto, Meals, Travel, etc and then save the scans into the right folder...voila, your office no longer looks like a tornado hit it.  And don't forget the scanner is deductible!

2. Auto Expenses:  You can either take ACTUAL expenses or mileage but not both.  If you have a car for business and another for personal it's easy to track but if you don't you can easily track the percentages by keeping a totally detailed appointment calendar to figure out business expenses.  I know it's a pain to keep all of the receipts (see #1)  so use a gas card for business and you'll have the statements showing all your expenses.

3. Bank and Credit Card Statements:  I don't think anyone likes reconciling bank & CC statements but you've got to do it so you take all of your deductions.  It's easy to think you're good until you start looking line by line...oops, there's that dinner from two months ago, and that gift you bought from Amazon and had shipped to a client, and that vacation that turned into a business trip.  You're only cheating yourself if you don't take what's allowed.

4.  Review personal financials:  As business owners we can mix up personal and business credit, debit cards, or even write a personal check for business expenses.  So repeat above for all of your personal accounts.

5.  Cash or Accrual Basis:  Cash means you count your income when you get the cash and expenses when you pay out the cash.  Accrual means you count income when you send the invoice and expenses when you receive the bill.  Accrual doesn't involve any money...it's all about timing.  Most small businesses don't track Accounts Receivable or Accounts Payable so you're CASH but check last year's tax return to make sure.  Once you file cash or accrual you can't switch so choose the one that will you give the biggest tax break.